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Problem Solving Strategies Every Manager Should Apply

The greatest problem solvers in today’s business world frequently employ five valuable tactics to resolve an issue that arises. Problem solving is an incredibly valuable skill to learn and, when implemented correctly will provide more effective solutions through an optimised workflow. Read my latest blog on the importance of a calculated approach to problem solving.

Great problem solvers are made, not born. We have found after decades of problem-solving with leaders across business and non-profit sectors these leaders tend to have a common mindset and set of strategies; they learn to adopt a particularly open and curious mindset and adhere to a systematic process for resolving even the most challenging problems. And when conditions of chaos and uncertainty exist, they are at their best.

Five mutually reinforcing problem-solving strategies seem to underly their success: 

  1. Don’t accept the first description of a problem as the actual core issue
  2. Be curious about every dynamic of an issue
  3. Maintain an empathetic view of the world, to see through multiple lenses
  4. Ensure an agreed-upon definition of the issue is reached before any discussions on potential solution strategies
  5. Use storytelling to generate a compelling call to action.

In this blog series, we are going to break down each of the five problem-solving disciplines into actionable concepts with the hope that we all become better problem-solving leaders as a result.  This article will focus on the first strategy.

Strategy #1: Don’t Begin Problem Solving Until You have Discovered Actual Problem

This is a practical and effective strategy for nearly all problem-solving discussions.  “Our monthly sales are too low,” is a simple example of this dynamic that plays out in many management meetings. Countless hours and emotion can go into discussing how to improve the sales team’s skills, change pricing, simplify the sales process, hire a new lead generation company, replace the current CRM and the list goes on and on. Great problem solvers look for clues and continue to unpackage the component parts of an issue until they identify what the core issue is on the topic. Continuing this example, the root cause was a change in the Google algorithm initiating a 30-day drop in leads until an updated strategy could be identified and implemented. Understanding this greatly benefited the solutions the company put in place to mitigate the specific issue going forward.

Developing the discipline to use this strategy of peeling back the layers on the perceived issue is something great problem solvers consistently do – but it is not easy. There is a desire to speed up meetings, get to solutions, and be action-oriented. “Ready, Fire, Aim” is a good adage to help one remember to first identify what the real problem is before moving on to discussing it in any great detail – especially potential solutions.

The ‘5 Whys’ is a popular problem-solving strategy that uses this concept effectively. It is an iterative, interrogative technique used to explore perceived problems. The primary goal of the technique is to determine the root cause of an issue by repeating the question “Why?”. Each answer forms the basis of the next question. Five is for the optimal number of iterations needed to resolve the problem. This method provides no hard and fast rules on how long to continue the search for a root cause but we will address this in an upcoming article regarding the strategy of getting to a finalised problem definition. Click here to see an example of the 5 Whys in action.

Problem Solving

Whether it is a specific strategy like the ‘5 Whys’ or the discipline of taking the initially stated problem and testing whether it is the actual problem or merely a symptom, the big idea is to put in the work upfront to ensure you and your team are spending time and energy on the actual problem because this will optimise your efforts and find more effective solutions in the long run.  

Be sure to check out next week’s article where we discuss the 2nd of the 5 strategies great problem solvers use.

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